Transform Your Payroll Service Provider

Finding the best payroll service provider is challenging?

However, once you find one, you need to work hard to maintain a healthy relationship with that service provider. Keeping your business happy and satisfied with the services you receive isn’t easy. You need to take proactive steps to keep your service provider on their toes and ensure that they are doing everything possible to keep your business happy. However, it’s not easy keeping a third-party partner on their toes. The good news is that there are simple things you can do to transform your payroll service provider into a more effective and efficient team member. Here are 3 tips for transforming your payroll service provider.

Hold bi-weekly meetings with your payroll service provider

One of the easiest ways to keep your payroll service provider on their toes is to hold monthly meetings with them. This doesn’t mean that you have to be in a meeting as much as you need to be in a meeting as much as you need to be able to communicate with the service provider about their processes, the way they are doing things, and what steps are needed to get the job done. Having regular meetings enables you to keep your payroll service provider on the same page and to communicate with them about what’s happening in the office. You also have the option of holding board-level meetings whenever you need to interact with the service provider’s Chief Executive Officer (CEO).

Be transparent with your payroll service provider

Transparency with your payroll service provider is key. This doesn’t mean that you have to be 100% upfront with them about your redemption expectations. Rather, this means that you need to be upfront with your payroll service provider about the cost of the service, the timing of the payment, and the timing of the return. For example, if you have a weekly payment that is six weeks in the future, then you will have to keep your payroll service provider in the dark about this. Asking them upfront about the payment will ensure that they don’t miss out on any future payments. Transparency also means that you need to be upfront about who is managing your payroll service provider. This is important for two reasons. First, you want your payroll service provider to have a great relationship with your payroll manager. This will ensure that the team member has everything they need to do their job efficiently. Second, it’s important for your payroll service provider to know who is running the company as a whole because this will ensure that each team member has a voice in the company decision-making process.

Change your service provider’s incentive program

You can’t transform your payroll service provider with a cash-for-service deal. You can only change their incentives program, which is what you need to do to keep your payroll service provider happy. You can’t just ask the service provider to increase their tip credit. You need to be upfront with your payroll service provider about the change and have them re-evaluate the whole thing. This is a tough sell, but it’s not impossible. You can offer the service provider incentives such as free food or gas for their employees. However, doing this too much and you will lose some of your employees because they will be tempted to take advantage of the extra assistance.

Conclusion

Well, there’s nothing more frustrating than finding out that your payroll service provider has left your business. The best way to take this stress out of finding and keeping a payroll service provider is to find a more effective and efficient method to keep your business happy. There are 3 easy ways to transform your payroll service provider into a more effective and efficient team member. First, hold bi-weekly meetings with your payroll service provider. This will enable you to keep your payroll service provider on the same page and to communicate with them about what’s happening in the office. This helps to reduce misunderstandings and issues that might otherwise arise. Be open and transparent with your payroll service provider about the cost of the service, the timing of the payment, and the timing of the return. Be sure to include who is managing your payroll service provider in your meeting with the service provider. Finally, be sure to change your service provider’s incentive program so that it is more lucrative and attractive to employees.